Time Management Help

Time management help is something so many people need, but so few people want to address. Fortunately, I’m one of those people because my time management was so defunct, I had to learn all the strategies and force myself to use them in order to get anywhere as an entrepreneur. So, in this article, I’m … Continue reading “Time Management Help”

Time management help is something so many people need, but so few people want to address. Fortunately, I’m one of those people because my time management was so defunct, I had to learn all the strategies and force myself to use them in order to get anywhere as an entrepreneur. So, in this article, I’m going to address the major things to focus on while troubleshooting your time management. If you need time management help, take heed.

Procrastination is the thing most people need help with. Luckily, it’s not that hard to cure procrastination because it’s a strategy setup to help you get a benefit, usually an emotional one. And if you can figure out why you procrastinate, then all you need to do is sate or overcome that reason. Generally, the reason is fear of success or failure. And though sometimes the argument can be made that procrastination arises from lack of desire to accomplish the task at hand, the question arises, “why continue to do tasks you don’t like that much? What are you procrastinating in your life such that you have to do this task often enough to put it off?” You’ll generally find that’s a fear-based reason. For instance, an office worker bored with data management procrastinates his work for hours on end because it’s terrible work; however, he’s not willing enough to risk his current state of stasis in a job he hates because he’s afraid he might fail if he tries something else.

Deadlines are also important time management helpers. Anything worth doing is worth putting an aggressive deadline on. And anything not given a deadline will likely either not get done or will take longer than necessary. If you put deadlines on things and stick to them, you’ll be really surprised how quickly you blast through things and how well you do it.

Priorities are also important to time management. If you setup your day such that you do the things that are most important in order, you’re guaranteed to get much further in your day than if you don’t do that. To set priorities is really easy, just write out all of your need to do and want to do tasks, then number them in order. Start with number one on the need to do tasks, and go through them as quickly as you can (put individual deadlines on each one and see your productivity double).

Can’t Keep Up? 3 Ways to Simplify Your Time Management and Organization

Well… You can simplify your time management and better organize your tasks and things to do to make sure you accomplish them. I will share with you 3 ways that you can use to make sure you accomplish your daily goals.

Plan Ahead

You have the ability to think, to set action steps, to analyze them and decide on the priority order so that you can be sure of the completion of the steps and activities. Planing ahead makes you use your creativity and gain insight on the different tasks you need to do.

Here is what you need to do:

  • Plan the day before or the week before
  • Prioritize your list

When you plan ahead and you follow through your steps you will notice how much easier it is to complete anything that matters and eventually makes a difference in your life. It will also motivate you by giving you a sense of accomplishment.

Learn to Say “No”

This is a tricky one! For some people it is easy to say “No” but for others might be difficult. The reason why is because we don`t want to disappoint others or create any negative feelings toward us. We worry that people might not accept us. Talking about acceptance; think about this question:

If I Say” No” Really Worse Than Not Being Able to Deliver on My Promise?

Here is the problem; if we can`t say “No” we leave no room for our tasks, our development, our relationships and our day-to-day tasks. This is one of the roadblocks to live a balanced life.

Think about how much free time would you have and what you could do with all that free time.

“When you say No to someone, giving reasons why shows that you are considerate and that you show respect. “

Divide a Task Into Manageable Pieces

When you have identified your most pressing and most valuable and demanding tasks, try to divide them into manageable pieces. This will prevent you from putting it off and eventually procrastinate.

The feeling of accomplishment of one part of the project or task will energize you to move onto the next part. I could not emphasize more the feeling of accomplishment. You need the sense of completion before you can start the next task fully focused.

“Dividing tasks into manageable pieces prevent you from procrastinating.”

Conclusion and Application

When you Plan Ahead make a general list of all the things that you want to or have to do then make a list for the upcoming week and from your weekly list create a daily list. After you have made your list, choose the 3 most important and demanding tasks and organize into priority order.

Action Steps:

1. Create a general list

2. Put items from your general list into your weekly list

3. Put the tasks from your weekly list to your daily list

4. Choose 3 most important tasks that makes the biggest difference

5. Rate them on scale 1-3 where 1 is an absolute must, 2 is something you should do and 3 is something that would be nice to do

6. Prioritize them. Keep the task that is a must, try to delegate the task that should be done and eliminate the one that is not significant to your accomplishment

When saying “No” try not to offend the other person and make a plan in advance on how you are going to do it and consider the possible reactions.

Action Steps:

1. Who is the person you are saying “No” to

2. Consider and think about their possible reaction

3. Come up with a possible response

When you divide your tasks into manageable pieces look at the particular task in detail and start with a part of it. Once you have finished with one part move to the next. This approach works best when you face an overwhelming big task.

Try to use these simple ideas to make your first step to a balanced life.

God Bless!

Time Management – Be Most Effective at Work by Managing Your Time

Management and staff must remember that they alone cannot perform all of the practice’s duties on their own, and such duties cannot be performed at once.

Therefore management must use efficient time management skills and must also teach such skills to staff.

It is common that employees feel a sense of urgency to complete their tasks. This can be caused by the fear of reprimand or generating the perception of poor performance by having uncompleted tasks. Some employees experience significant anxiety knowing they have multiple tasks waiting to be completed.

Management and staff gain satisfaction by completing their tasks urgently as it helps them feel useful. This reinforces the need to work in an urgent manner. Although this provides employees with a temporary relief of stress, the perception of urgency creates more stress than what is relieved after quickly completing many tasks.

Employees should always keep a work-list of tasks that need to be done. During the day, tasks can manifest during the busiest of times and the employee may easily forget about it if they do not write it down. Employees would benefit from carrying around a notebook so that they can make notes and reminders as the day progresses.

A work-list should also be prioritized.

Management and staff should know the difference between what is important and what is urgent, and should prioritize accordingly. Organizing this way reduces stress as and relieves anxiety as employees will feel more confident that duties will be completed when they need to be and that nothing will fall through the cracks.

Employees should prioritize urgent matters but must ensure that important issues are addressed as well, as important issues that are not taken care of will later become urgent.

To manage time on a broader perspective, managers should plan about 30 days in advance to ensure that they are prepared for tasks or events in the future. Management should make use of a calendar and refer to such while planning.

Specific times should be set for certain tasks. i.e. Nurses should choose a time each day to return phone calls when they are the least busy and can avoid interruption.

Staff should communicate to each other at times when they cannot be disturbed.

For managers, the most effective time management skill is delegation. Although some may like too, managers CANNOT control everything. Some managers are reluctant to delegate duties because they feel that by passing their responsibilities onto others, they are threatening their own jobs. However, if the employees that a manager manages do well, it is reflective of their leaders. A good leader not only has a goal and a vision for the practice, but shares such goals with the staff and the challenges in the way of reaching its goals.

Delegation also empowers staff and involves them in the challenges of the practice. Therefore, they take more responsibility and pride in their work and become stronger employees.

When delegating responsibilities to employees, management should provide specific instructions on what is to be done and should monitor the employee’s progress on the task. Management should not micromanage the employee on tasks that were delegated as it defeats the purpose for the manager as it would not free up any time for them.

Management should conduct a morning meeting each day. This ensures that all staff is sharing the same vision and goal for the day. The daily schedule should be reviewed for anything that may cause an issue or delay. Management should lay out a “game plan” to staff of what needs to be done that particular day. Most of all, management should provide encouragement to staff to boost morale before they begin their work day.

In regards to help the physicians manage their schedule, management should ensure that the provider’s schedules are reviewed and that there is a consistent and smooth patient flow.

If the physician is running behind, notify patients that there is a delay, and if the wait is exceptionally long, give the patient the option to reschedule. If the patient waits too long, they will become very dissatisfied with the physician’s and practice’s service.

At the end of each day, patient’s charts, who are being seen the next day, should be pulled and checked to ensure that all records and documentation that the physician will need for the appointment are present. This helps prevent delays.